Central Lake District Library

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TABLE OF CONTENTS 

    Beliefs and Mission 

  1. Position Description for Trustees
  2. Position Description for Library Director
    1. Position Description for Library Clerk
    2. Full Time Employees Personnel Policy
    3. Volunteer Policy
  3. Materials Selection Policy
    1. Some Words for the Concerned Citizen
    2. Library Bill of Rights
  4. Library Materials Loan Policy
  5. Policy for Patron Records – Compliance with Michigan Library Privacy Act
  6. Copy Machine Policy
  7. Fax Machine Policy
  8. Drug Free Work Place Policy
  9. Policy for Receipt and Expenditure of State Aid Grant Money
  10. Code of Behavior for Persons Using the Facilities
  11. Fiscal Policies and Procedures
  12. Activity Room Policy
  13. Internet Policy
  14. Investment Policy

Adopted:  2006

 

Central Lake District Library 

BELIEFS 

We believe that this library shall:

  1. Serve all people.
  2. Accord free access to library materials.
  3. Provide educational materials.
  4. Serve as a center of community culture.
  5. Maintain competent personnel.
  6. Afford a warm and friendly atmosphere.

MISSION STATEMENT 

The mission of the Central Lake District Library is to provide to all people free access to materials and activities that promote community culture, education and recreation in a warm and welcoming atmosphere. 

Adopted: 2006

 

Central Lake District Library 

POSITION DESCRIPTION FOR TRUSTEES 

BASIC FUNCTIONS:

      The Board of Trustees determines the basic policies for the Library’s operation and selects and employs competent and qualified librarians to whom the Board delegates the authority and responsibility for administration of the Library.  The Board, with the assistance of the Director, develops the Library’s annual funding request, budgets the Library funds, and authorizes and oversees all major expenditures.  The Board presents, explains and defends the Library budget to the general public.  The Board adopts written policies governing the use of the Library. 

ORGANIZATIONAL RELATIONSHIPS:

      The members of the Board of Trustees are appointed as required by state law.  The Board is responsible for carrying out duties assigned by state law.  The Library Director reports to the Board of Trustees and is accountable to it for the proper fulfillment of assigned responsibilities. 

SPECIFIC DUTIES – RESPONSIBILITIES:

  1. Employ a competent and qualified librarian and staff.
  2. Evaluate Director annually.
  3. Select an annual schedule of times, dates, and places to meet.
  4. Elect officers and establish various committees.
  5. Evaluate and examine the Library’s monthly financial report and annual audit to be sure that planning and policy needs are being met.
  6. Secure adequate funds to carry on the Library program.
  7. Authorize the Director to take specific action as required and to conduct special studies and report the findings to the Board.
  8. Continually promote the Library in the community and explain policies and services whenever called upon by public officials or private citizens.
  9. Attend all Board meetings and participate in “activities” of the Board.
  10. Refer to the Michigan Public Trustee Manual as a guide to Trustee responsibilities.
  11. Report to the appropriate officials and the general public as requested.

Adopted:   December 10, 1991

Amended:   May 16, 1994

Amended:   July 18, 2005

 

Central Lake District Library 

POSITION DESCRIPTION FOR LIBRARY DIRECTOR 

  1. Acts as technical advisor to the Library Board and recommends employment of all personnel and supervises and evaluates the work of employees and volunteers.
  2. Carries out the policies of the Library as adopted by the Library Board and recommends needed policies for Board action.
  3. Suggests and carries out plans for extending services of the Library.
  4. Maintains accurate records of daily operation of the Library.
  5. Attends all Library Board meetings.  Prepares and presents regular reports detailing current progress and future needs of the Library.
  6. Prepares an annual budget for the Library in consultation.
  7. Selects and orders all books and other Library materials according to Library Board policy.
  8. Affiliates with stare professional organizations and attends professional meetings and workshops as approved by the Library Board.
  9. Makes use of the services and consultants of the Library of Michigan and/or Mid-Michigan Library League.
  10. Monitors conditions and repairs of physical plant, assuring that minor repairs under $500.00 will be taken care of in an expeditious manner.
  11. Performs other duties as requested by the Library Board.

Approved: February 4, 1991

Amended:  December 21, 1992

Amended:   August 15, 2005

Amended:   December 21, 2005 

 

Central Lake District Library 

POSITION DESCRIPTION FOR LIBRARY CLERK 

TYPICAL DUTIES:

  1. Arranges and shelves Library books and magazines.  Shifts books when shelves are crowded.
  2. Performs duties at the circulation desk:
    1. Checks books in and out.
    2. Informs patrons weekly of overdue materials.
    3. Keeps track of inter-library loan materials.
    4. Fills out inter-library loan requests.
    5. Takes care of incoming moneys.
    6. Keeps daily and monthly statistics logs.
  3. Performs various procedures prior to closing the Library: turning off lights, checking exit doors and electrical equipment, straightening chairs, picking up materials from tables, etc.
  4. “Reads” shelves to see that all books are correctly shelved according to title, author, and number.
  5. Prepares new materials to add to collection either manually or electronically.
  6. Operates equipment for patrons.
  7. Assists patrons with routine location questions and has basic knowledge of reference materials.
  8. Performs various housekeeping tasks such as dusting shelves, straightening Library appearance, watering plants, and other duties that arise.
  9. Performs other duties as assigned by the Library Director.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification.  They are not to be construed as an exhaustive list of job duties by personnel so classified. 

Work requires a level of knowledge of reading, writing, and arithmetic that normally is expected at high school graduation.  Must be available to work additional hours as needed. 

This is an entry-level classification.  No specific prior experience is required.  Probationary period of ninety (90) days. 
 

Adopted:   December 21, 1992

Amended:   May 6, 1998

Amended:   October 21, 1998

Amended:   October 21, 2005 

 

Central Lake District Library 

FULL TIME EMPLOYEES PERSONNEL POLICY 

EMPLOYMENT:

      Employees will be selected solely on merit with due attention to education, technical and personality qualifications.  Employees should meet certain standards set by the Library of Michigan where appropriate.  A full time employee is defined as someone who works more than 25 hours per week.  Personal considerations do not enter into selection nor is there discrimination because of race, creed, sex, marital status, opinions or beliefs.  In general, Library Board members or immediate families of Board members are not eligible for employment. 

VACATION:

      After six months employment, paid vacation will be based on the number of regular hours worked over a period of two weeks, unless otherwise designated by the Board.  Vacation time is not accumulated.  Holidays falling in a vacation period are not counted as vacation days. 

SICK LEAVE:

      Following a 90-day probationary period, all employees shall be granted three (3) days of sick leave to be used by December 31st of each year, not to be accumulated. 

ILLNESS OR DEATH IN FAMILY: 

      Following a 90-day probationary period, three (3) days of leave with pay are allowed in case of death of a member of the immediate family or household.  Leave without pay is allowed in case of serious illness of a member of the family or household not to exceed 6 months. 

JURY DUTY:

      Employees who are chosen for jury duty or as a witness in a trial will be granted leave with pay if payment for jury duty is returned to the Library less travel allowance. 

MEETINGS, TRAVEL, WORKSHOPS, ETC.:

      A day’s wage will be paid for each day employees attend Library meetings, conferences, workshops, or other meetings which are approved by the Library Board.

      The Library Treasurer will issue a check to cover basic expenses including mileage and per diem at the rate used by the Antrim County government at that time upon receipt of a voucher from the employee/attendee.  Fees or costs of workshops, etc. will be paid from Library funds.  Attendee will present the Treasurer with receipts for such costs and will be promptly reimbursed.

      Extended leaves without pay may be granted to employees to pursue regular courses of study at accredited library schools. 
 

DISMISSAL:

      Dismissals will be only for just cause.  The employee shall be given written notification if work is unsatisfactory. 

WORKING CONDITIONS:

      All employees are expected to work any hours that the Library is scheduled to be open.  Employees will not be required to work on the following days:

            Christmas Day

            New Year’s Day

            Independence Day

            Good Friday from 12-3 p.m.

            December 24th after 12 noon

            Thanksgiving Day

            Memorial Day

            Labor Day 

      Employees shall have one half-hour for lunch break and a relief period of fifteen (15) minutes for each four (4) hours scheduled to work.   

      Employees are paid bi-weekly. 
 
 

Adopted:   April 12, 2000

Amended:   December 21, 2005 

 

Central Lake District Library 

VOLUNTEER POLICY 

The Library welcomes volunteers from the community to apply to assist with the operation of the Library.   

When performing Library duties, volunteers must act in accordance with Library policy and standards.  The Library Director or employee will assign volunteers to specific tasks and make available necessary training and information.  The Library Director reserves the right to schedule volunteers to work as needed.

Volunteers will be supervised by Library staff, covered under the Library’s general liability policy and formally recognized on an annual basis.  The use of volunteers is to supplement rather than supplant regular Library staff.  Community service workers shall work under the same guidelines as other Library volunteers. 

GUIDELINES:

  1. Volunteers are identified as persons who regularly perform duties or tasks for the Library without wages or benefits.
  2. The Library shall designate a Volunteer Coordinator to schedule the use of volunteers.
  3. Volunteers must complete a volunteer application form.  Volunteers under 18 years of age must have written permission from a parent or guardian to volunteer for the Library.
  4. Volunteers are recognized by the public as representatives of the Library and shall be guided by the same work and behavior code as employees.

Amended:   January 16, 2006 

 

Central Lake District Library 

MATERIALS SELECTION POLICY 

GOALS:

      The purpose of the Central Lake District Library is to select materials which communicate experience and ideas from one person to another.  The Library’s function is to assemble, preserve and make easily and freely available to all people the print and non-print materials that will assist them to:

  •  
    • Educate themselves continually;
    • Keep pace with progress in all forms of knowledge;
    • Become better members  of both home and community;
    • Discharge political and social obligations;
    • Be more capable in their daily occupations;
    • Develop their creative and spiritual capacities;
    • Appreciate and enjoy works of arts and literature;
    • Make use of leisure time; and
    • Contribute to the growth of knowledge.

      The Library assures free access to its holdings.  All patrons are free to select or reject for themselves any item in the collection.  Individual or group prejudice about a particular item or type of materials in the collection may not preclude its use by others.

      The primary objectives of materials selection shall be to collect materials of contemporary significance and of permanent view.  The Library will always be guided by a sense of responsibility to both present and future in adding materials which will enrich the collections and maintain an over-all balance. The Library also recognizes an immediate duty to make available materials for enlightenment and recreation even though such materials may not have enduring interest or value.  The Library will provide, too, a representative sampling of experimental and ephemeral materials, but will not always attempt to be exhaustive.

      In an effort to assure all citizens their constitutional right of freedom of information, the Central Lake District Library subscribes to the Library Bill of Rights as adopted by the American Library Association and endorses the Association’s Statement of Intellectual Freedom. 

CRITERIA FOR SELECTION OR WITHDRAWAL OF LIBRARY MATRIALS:

      The Library staff shall use the following general criteria in the selection, duplication, replacement and withdrawal of Library materials:

  •  
    • Demand for the material;
    • Usefulness and appeal;
    • Appropriateness of format, content and style;
    • Value of the material in relation to the whole collection;
    • Currency and accuracy of the material;
    • Space and budgetary considerations; and
    • Availability of special materials in more comprehensive Library materials in the area.

 

GUIDELINES FOR SELECTION:

      The Library does not attempt to acquire textbooks or other curriculum-related materials except as such materials also serve the general public.

      Legal and medical works will be acquired only to the extent that they are useful to the layman.  Books on human physical development and sex education are carefully selected as to scientific accuracy and simplicity of presentation.

      The Library acknowledges a particular interest in local and state history; therefore, it will seek to acquire all state and municipal public documents, and it will take a broad view of works by and about Michigan authors as well as general works relating to the State of Michigan, whether or not such material meets the standards of selection in other respects.  However, the Library is not under any obligation to add to its collections everything about Michigan or produced by authors, printers or publishers wit Michigan connections if it does not seem to be in the public interest to do so.

      Because the Library serves a public embracing a wide range of ages, educational backgrounds and reading skills, it will always seek to select materials of varying complexity.  Books will be purchased that encourage an understanding and awareness of diverse cultural, ethnic, religious and national attitudes.

      In selecting books for the collections, the Library will pay due regard to the special, commercial, industrial, cultural and civic enterprises of the community.

      Books which are recognized as children’s classics and are of considerable literary merit are retained even though they may contain a word or phrase which is today unacceptable.  Current books which are well-written and portray authentically a period or incident or way of life, are accepted despite the occasional use of an unacceptable term, provided the total impact of the book meets the standards maintained in the collection.

      Final responsibility for book selection lies with the Library Director.  However, he or she may delegate others authority to interpret and guide the application of the policy in making day-to-day selections and/or withdrawals.  Unusual problems will be referred to the Director for resolution. 

BOOK WITHDRAWAL POLICY:

      Book withdrawal is an important aspect of collection development.  When library books lose the value for which they were originally selected, they should be withdrawn so that the collection remains vital and useful.  The withdrawal of books is based on the following guidelines:

  •  
    • To remove physically worn-out or damaged volumes.
    • To eliminate books containing obsolete information.
    • To remove duplicate copies of titles which have waned in popularity, eliminating those most physically damaged or worn.
    • To consider for withdrawal books which have not been checked out for several years.

      It shall be the responsibility of the Library Director employed by the Board to use his or her own knowledge of books and the advisory assistance available to them, when necessary or possible, to make the decision to remove such materials from the shelves and dispose of them in a suitable manner. 
 

USE OF THE LIBRARY’S BOOKS AND OTHER MATERIALS:

      The Library recognizes that many materials are controversial and that any given item may offend some patrons.  Selections will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the works in relation to the building of the collections and to serving the interests of the readers.

      Library materials will not be marked or identified to show approval or disapproval of the contents, and no catalogued book or other item will be sequestered, except for the express purpose of protecting it from injury or theft.

      Although juvenile materials are kept together to facilitate use, children are not limited to using juvenile collections.  Responsibility for a child’s reading must rest with the parent or guardian, not with the Library.  Selection will not be inhibited by the possibility that books may inadvertently come into the possession of children. 

POLICY ON GIFTS:

      The Library has long been favored by public-spirited citizens as a beneficiary of gifts.  Since such additions to our resources assist in carrying out our purposes, they are always encouraged and welcome.

  •  
    1. Gifts of Money:  While tax revenues are the normal source of income for all public libraries, gifts and endowments have enabled the enrichment and expansion of many library programs.  Such funds should be made available to the Library Board, which is the governing body of this Library, and are tax-deductible.  When requested, special book plates are inserted in materials bought with gift money.
    2. Gifts of Books and Other Materials:  Gifts are screened with the same criteria used for all other materials; therefore, the library’s acceptance of a gift is not a guarantee that said gift will be processed into the regular collections and made available to the public.  Such gifts found acceptable are catalogued and placed in their regular places on the shelves where they are the most useful, rather than in a special gift section.  Gifts are considered a part of the regular collections.

      By accepting and using such gifts, the Library assumes no special obligation to the donors.  Gifts which do not meet the Library’s selection criteria are disposed of in any way the Library sees fit.  Normally, they are placed in the Friends of the Library book sale collection.  The sale of these books then benefits the Library. 

RE-EVALUATION OF MATERIALS:

      If a patron wishes to register a formal complaint about a particular item in the Library, he or she may request a copy of the “Request for Re-evaluation of Library Materials” form.  This form is submitted to the Library Director who, in consultation with the Library Board, will respond in writing to the patron.  A copy of “Library Bill of Rights” and “Some Words for the Concerned Citizen” will be included with the issuance of each request form. 
 
 

Amended:  April 17, 2006 

 

Central Lake District Library 

SOME WORDS FOR THE CONCERNED CITIZEN 

Prepared by the Intellectual Freedom Committee of the Michigan Library Association. 

Spring, 1982 

      We are sorry that you find something objectionable in the Library’s collection but glad to have your expression of concern.  This statement is intended to help us explain intellectual freedom and the reason libraries hold materials that may sometimes be offensive or of little value to some individual citizens. 

      Libraries serve the whole public.  Therefore, the Library has a responsibility to try to serve as many needs and interests as possible.  Librarians try to choose books and other materials on the basis of quality, usefulness or recreational value.  Some things in the Library’s collection may be offensive to you but not to other people. 

      We cannot bar some persons from some parts of the collection on the basis of their age, sex, viewpoint or any other factor.  You would be justifiably angry if we refused to collect and loan materials in which you had great interest or for which you had a need because you were too old, too young or a particular religion, background or viewpoint. 

      Since we cannot forbid some people to use some materials and since different people have different literary tastes and information needs, it is easy to see that someone will eventually be offended by something in the Library.  In this case, if you are the offended party, please remember that your standards may not be the same as someone else’s, and what is offensive to you may be appealing or educational to your neighbor. 

      We encourage children and young people to use the Library.  However, the Library does not have the legal right to act in loco parentis (in place of the parent).  Therefore, if you are concerned that your children might bring home a book which does not meet your personal standards, please accompany them when they use the collection.  We are not free to forbid your children to read anything, but you are, as their parents.  Our staff will be glad to help you and your children make suitable decisions. 

      The Federal courts and the professional library association support the interpretation of the First Amendment to the Constitution which provides to every citizen a broad scope of intellectual freedom.  Neither the courts nor the professional associations support partisan censorship. 

 

Central Lake District Library 

LIBRARY BILL OF RIGHTS 

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. 

  1. Books and other Library resources should be provided for the interest, information and enlightenment of all people of the community the Library serves.  Materials should not be excluded because of their origin, background or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues.  Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to proven information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  5. A person’s right to use a library should not be denied or abridged because of origin, age, background or views.
  6. Libraries which make meeting rooms and exhibit spaces available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted: June 18, 1948,

Amended: February 2, 1961,

Amended: June 27, 1967,

Amended: January 23, 1980 by the ALA Council on Intellectual Freedom. 

 

Central Lake District Library 

CITIZEN REQUEST FOR RE-EVALUATION OF A BOOK 

  1. Book Author _____________________________________________________________

  1. Book Title ______________________________________________________________

  1. How was the book brought to your attention?

          ________________________________________________________________________ 

       ________________________________________________________________________ 

  1. Do you know what literary critics and reviewers think of this book?

  •  

    • Yes _________       No _________ 

  1. Have you read the whole book? ______________________________________________

  1. Are you objecting to the entire book?

       ________________________________________________________________________ 

  1. What, in your opinion, is the theme of the book?

    ________________________________________________________________________ 

    ________________________________________________________________________ 

  1. What is your objection to the book?  Be specific – cite pages

       ________________________________________________________________________ 

       ________________________________________________________________________ 

  1. In what section of the Library is the book shelved?        

       Adult _____     Young Adult _____     Children _____     Nonfiction _____ 

  1. What do you feel might be the result of reading this book?

       ________________________________________________________________________ 

       ________________________________________________________________________ 

  1. If the book were removed from the Library, what book would you recommend to replace it?  ________________________________________________________________________

       ________________________________________________________________________ 
     
     
     

Name:   ____________________________________________________________ 

Telephone:  ____________________________________________________________ 

Mailing Address:   ____________________________________________________________ 

  •  

    •       ____________________________________________________________ 
       
       

Date:    ___________________________________________________________ 
 

 

Central Lake District Library 

LIBRARY MATERIAL LOAN POLICY 

The usual length of a book loan is two weeks.  Magazines, pamphlets, clippings and audio tapes circulate two weeks.  Video tapes circulate one week.  Maximum loan at one time is a four-week period.  Materials will not be renewed if another patron has requested an item.  Prompt return of materials means items are available to more borrowers. 

  1. A fine will be charged for each day that library materials are past due date, excluding the day returned.  On days the Library is closed, fines are not levied.
  2. Five (5) cents per day is charged on overdue library materials.
  3. Total fines never exceed the cost of the item borrowed.
  4. A courtesy overdue notice will be sent when materials are two weeks past due date.
  5. If library materials are not returned five (5) weeks after due date, a statement will be sent for the materials at current replacement cost.  If the lost items cannot be replaced exactly, a charge may be estimated by the Librarian based upon the average cost of a current item similar to the one lost.
  6. A receipt will be given at the time of payment.  If the item is found and returned in good condition, a refund for the cost of the material will be given.
  7. Borrowers are responsible for materials damaged while checked out to them.  Materials damaged beyond the possibility of repair are considered to be lost.
  8. Borrowers who have been sent an overdue notice shall be denied borrowing additional materials until those overdue items have been returned or paid for.
  9. Any person under the age of 18 must have a parent and/or guardian sign the Library card application and assume financial responsibility for the underage cardholder.
  10. All residents within the Library service area with the exception of those residing within the Central Lake Library District will be charged an annual fee to borrow materials from the Central Lake District Library.  Only 7 items will be allowed to be taken out at one time and on each nonresident card.

 

Adopted: March 5, 1991

Amended: July 20, 1994

Amended: November 10, 1999

Amended: July 12, 2000

Amended: December 13, 2000

Amended: May 15, 2006

Amended: January 15, 2007 

 

Central Lake District Library 

POLICY FOR PATRON RECORDS

COMPLIANCE WITH MICHIGAN LIBRARY PRIVACY ACT 

It is the policy of the Central Lake district Library to preserve the privacy of circulation records to its patrons to the fullest extent permitted by law.  To that end, the circulation records of the Library shall be released or disclosed only as provided for herein. 

Library staff shall not release Library records to any person other than the patron named in the record, i.e. the Library card holder.  The Michigan Library Privacy Act prohibits disclosure to all third parties, including parents or other persons who have signed to accept financial responsibility for the card holder.   

  1. Records Protected by the Michigan Library Privacy Act:  The Michigan Library Privacy Act provides that Library records may not be disclosed to third parties unless the Library has received written permission of the patron of a properly obtained court order (MCL 397.603).  A “library record” is defined in the statute as “a document, record or other method of storing information retained by a library that identifies a person as having requested or obtained specific materials from the library.”  “Library record” does not include non-identifying material such as circulation statistics. 
  2. Notification of the Library Director:  Any employee of the Central Lake District Library who receives a request, or who is served with a subpoena, court order or other legal process, to release or disclose any library records shall promptly notify the Library Director.
  3. Action by the Library Director:  The Library Director, in a timely manner, shall review all requests and orders, consult with the Library’s attorney as necessary and respond in an appropriate manner to each such request and order in accordance with this policy.
  4. Requests for Library Records: The Library Director shall deny, in writing, all requests for the release or disclosure of Library records as defined under the Michigan Library Privacy Act, unless the Library Director has received the named patron’s written consent for such release or disclosure.
  5. Court Order for Release of Library Records:  The Library Director shall comply fully with a court order to release or disclose Library records if that court order was properly obtained under Section 3(2) of the Library Privacy Act (MCL 3897.603).  The court may issue an order for disclosure only “after giving the affected Library notice of the request and an opportunity to be heard thereon.”
  6. Authority for Policy:  The authority for this policy is the Michigan Library Privacy Act, 1982, Public Act 455, MCL 397.601-397.605.  Library records protected by the Michigan Library Privacy Act are exempt from disclosure under the Freedom of Information Act (MCL 397.603 and MCL 15.243(d)).

Adopted: June 19, 2006

 

    Central Lake District Library 

    FREEDOM OF INFORMATION ACT 

    DENIAL OF REQUEST FOR INFORMATION 
     

    TO: 
     
     

    You are hereby notified that your request of __________________________________

    Has been denied because the information requested is exempt from disclosure pursuant to MCL 15.243(1)(a).  The Public Library maintains a policy of confidentiality of library patron records and will not release Library patron names, addresses or telephone numbers without the permission of the Library patron. 

    Under Michigan law, you may commence an action in the Circuit Court to compel disclosure of public records (Freedom of Information Act, Section 10, MCL 15.240).  We have attached a copy of the Freedom of Information Act for a full explanation of your right to seek judicial review under Section 10.   
     
     
     
     
     

    Signature ____________________________________________

                      Richard T. Williams, Library Director 
     

    Date: _______________________________________________ 
     
     

 

Central Lake District Library 

FREEDOM OF INFORMATION ACT 
 

  1.  
    1. Action to compel disclosure of public records; commencement; orders; jurisdiction; de novo proceeding; burden of proof; private view of public record; contempt; assignment of action or appeal for hearing, trial or argument; attorneys’ fees, costs and disbursements; assessment of award; damages.

  •  

    • Sec. 10 (1)  If a public body makes a final determination to deny a request or a portion thereof, the requesting person may commence an action in the Circuit Court to compel disclosure of the public records.  If the court determines that the public records are not exempt from disclosure, the court shall order the public body to cease withholding or to produce a public record or a portion thereof wrongfully withheld, regardless of the location of the public record.  The Circuit Court for the county in which the complainant resides or has his principal place of business, or the Circuit Court for the county in which the public record or an office of the public body is located shall have jurisdiction to issue the order.  The court shall determine the matter de novo and the burden is on the public body to sustain its denial.  The court, on its own motion, may view the public record in controversy in private before reaching a decision.  Failure to comply with an order of the court may be punished as contempt of court.

  •  
    •  
      1. An action under this section arising from the denial of an oral request may not be commenced unless the requesting person confirms the oral request in writing not less than 5 days before commencement of the action.
      2. An action commenced pursuant to this section and appeals therefrom shall be assigned for hearing and trial or for argument at the earliest practicable date and expedited in every way.
      3. If a person asserting the right to inspect or to receive a copy of a public record or a portion thereof prevails in an action commenced pursuant to this section, the court shall award reasonable attorneys’ fees, costs and disbursements.  If a person prevails in part, the court may in its discretion award reasonable attorneys’ fees, costs and disbursements or an appropriate portion thereof.  The award shall be assessed against the public body liable for damages under subsection (5).
      4. In an action commenced pursuant to this section, if the Circuit court finds that the public body has arbitrarily and capriciously violated this act by refusal or delay in disclosing or providing copies of a public record, the court shall, in addition to any actual or compensatory damages, award punitive damages in the amount of $500.00 to the person seeking the right to inspect or receive a coy of a public record.  The damages shall not be assessed against an individual, but shall be assessed against the next succeeding public body, not an individual, pursuant to whose public function the public record has kept or maintained.

 

Central Lake District Library 

COPY MACHINE POLICY 
 

The copy machine will be available to all library patrons, but is to be operated only by the on-duty librarian. 

The cost per page shall be 25 cents or the local competitive price.  Patrons may make up to five (5) copies of reference materials free of charge. 

A statement regarding the copyright laws will be displayed by the copy machine. 

Board Trustees and members of the Friends of the Library may use the copy machine free of charge for Library business.  Personal copies can be made at 25 cents per page or the local competitive price. 
 

Adopted: February 4, 1991

Amended: October 1, 1991

Amended: May 15, 2006 
 

Central Lake District Library 

FAX MACHINE POLICY 
 

The fax machine will be available to all Library patrons but is to be operated only by the Library staff. 

The cost per page shall be 10 cents for each page received and $1.00 for each page sent. 

Adopted: November 12, 1991

Amended: May 15, 2006 
 

Central Lake District Library 

DRUG FREE WORK PLACE POLICIY 
 

To comply with Public Act 100-690, November 1988, Title 5, “Drug Free Work Place Act of 1988” as required to receive grants: 

  1. The Central Lake District Library certifies that it will provide a drug free work place by:
    1. Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance and/or alcohol is prohibited in this work place, and
    2. Informing employees of actions that will be taken against them for violation of such prohibitions.
  2. Employees must comply with the terms of such penalties as deemed appropriate, up to and including dismissal, in accordance with the Rehabilitation Act of 1973.
  3. The Central Lake District Library has made certain that the compliance and discharge policy is understood by each employee by signing an Employee Statement.
  4. The Library Board must be notified in writing of an employee’s conviction for a violation of a criminal drug statute occurring in the work place no later than five (5) calendar days after such conviction.
  5. If the Library Board finds it necessary to take action, it will:
    1. Notify the Grants and Contracts Services agency in writing of the conviction of an employee within ten (10) calendar days;
    2. Include position title; and
    3. Include the identification number of each affected grant.

Approved: March 17, 1993

Adopted: June 19, 2006 
 

Central Lake District Library 

POLICY FOR RECEIPT AND EXPENDITURE

OF STATE AID GRANT MONEY 
 

It is the policy of the Central Lake District Library that each fiscal year the total state aid money received shall be recorded in Income Account 574; and 

The entire direct state aid expenditure shall be recorded in Expense Account 740 Books and 740.1 and 740.2. 

The indirect state aid due Mid-Michigan Library League shall be recorded in Expense Account 956.2. 
 

Approved: March 21, 1994

Amended: June 19, 2006 
 

Central Lake District Library 

CODE OF BEHAVIOR FOR PERSONS USING THE FACILITIES 
 

To protect the rights of everyone using the Library, the following rules are hereby posted by the Board of Trustees and will be enforced by the Library Staff.  Persons not following these rules may be asked to leave the Library building and grounds. 

NO PERSON SHALL:

  1. Make unauthorized solicitations for any reason.
  2. Eat, drink or smoke except in designated areas.
  3. Willfully annoy another person.
  4. Damage or deface public property.
  5. Improperly or dangerously use or remove Library materials or equipment.
  6. Run or jump in the Library.
  7. Engage in loud or boisterous conduct.
  8. Be in a state of intoxication in a manner that caused a public disturbance.
  9. Direct profane, obscene or injurious language at another person.
  10. Remain in the building after its regular closing hours.
  11. Enter or remain in the Library without wearing a shirt or shoes.
  12. Violate Village or Township rules and ordinances, State or Federal law or specific Library policies on Library premises or the jurisdiction in which the Library is located.

The Library staff will inform the proper authorities (Antrim County Sheriff or Village Police Department) of any dangerous, threatening or illegal behavior by a person using the Library facility.  Action will be taken as advised by said authorities. 
 
 

Adopted: June 19, 2006 
 

Central Lake District Library 

FISCAL POLICIES AND PROCEDURES 
 

BUDGET:

  1. Board and Library Director cooperatively prepare annual budget.
  2. Following adoption, Board will review budget monthly and make any necessary adjustments.
  3. President and Treasurer have authority to adjust budget expense accounts, if needed, between Board Meetings and report said action at the next regular Board Meeting.

REVENUES:

  1. Board Treasurer, President and Library Director shall monitor all income; Director to initial each receipt and denote correct income account number.
  2. Board Secretary shall maintain a detailed record including receipt copies of all monetary donations and send a written acknowledgment for each one.

EXPENDITURES:

  1. Library Director acts as purchasing agent as directed by Board action and within the constraints of the budget line items.
  2. Employees shall be paid biweekly.
  3. Director will maintain employee work records.
  4. Board Treasurer and Library Director shall approve all routine expenditures within the constraints of the budget.  Director to initial each invoice and denote correct account number.  All other expenditures require Board approval prior to payment.

GENERAL:

  1. Board may hire a bookkeeper to do the books and payroll; The Board Treasurer to oversee the work.
  2. All checks require two signatures – the Treasurer and one authorized Board member.  In the absence of the Treasurer, two authorized Board members shall sign.
  3. Bookkeeper and Treasurer shall be bonded.
  4. In a quick decision situation, an expenditure up to $500 may be authorized by any three Board members and reported at the next Board meeting.

 

Adopted: July 17, 2006 
 
 

 

Central Lake District Library 

ACTIVITY ROOM POLICY 

The Central Lake District Library Activity Room may be used by community groups and organizations whose objectives are cultural, educational, and/or for civic betterment.  The use of the Library for meetings will not be granted for organizations which are:

  • Money-making (dinners, concerts, etc.)
  • Religious groups for services
  • Weddings, showers, anniversaries, birthdays, graduations, etc.

APPLICATIONS

Requests for using the Activity Room shall be made in advance.  The first time an organization uses the room, an application shall be filled out and signed by a representative of the organization who must have a Central Lake District Library card.  A new application should be filed if the representative changes.  All further meetings may be scheduled by phone or email, as necessary.  All group applications will be kept on file.  The Library Board reserves the right to reject any application. 

AVAILABILITY

It is understood that library programming will have first priority in determining room use. 

SCHEDULING

Hours of scheduling shall include the total time involved in the meeting, from the time the organization requires the room for assembling or other purposes until the time the room is vacated.  If the meeting is cancelled, the Library will be notified as soon as possible so other organizations may use the room.   

AUDIO/VISUAL EQUIPMENT

Audio/visual equipment can be used based on availability. 

FEES

There will be no charge for the use of the room to organizations whose aims are cultural, educational and/or for civic betterment.  Donations will be accepted.   

REFRESHMENTS

The room must be left clean, with ALL GARBAGE REMOVED.  If garbage is not taken from the room, a fee per bag will be billed to the organization.  The using organization is responsible to put the tables and chairs in their proper place.  According to fire code regulations, there is a limit of 50 people with chairs and 35 people with tables and chairs.  Any damages will be billed to the organization.  Make sure ALL LIGHTS ARE TURNED OFF in the Activity Room, hallway, and bathrooms.  Any equipment and utensils that are needed should be provided by the using organization.  If these rules are not observed, privileges will be taken away.   
 
 

KEYS

Key for the Activity Room may be signed out in the Activity Room log book (with the Librarian) during regular Library business hours on the day prior to scheduling the meeting.  After locking the building, drop the key into the OUTSIDE BOOK DROP as you leave.  Missing or lost keys will be the responsibility of the organization or the representative. 

LIABILITY

All groups will agree to hold the Library harmless from any loss, damage, liability, costs, and/or expense that may arise during the use of or because of the use of the Library facilities.  Properties of the using organization should be removed following usage.  (The Library cannot be held responsible for items left by the organization or individuals.) 
 

Adopted; May 17, 2006 
 

Central Lake District Library 

ACTIVITY ROOM APPLICATION 

Use of the Activity Room is subject to the rules which are attached to this form.  Please read carefully.  This application must be filled out completely. 
 

Organization Representative: _____________________________________ 

Organization Name: ____________________________________________ 

Address:      ___________________________________________________ 

            ___________________________________________________ 

Phone:  ___________________________________________________ 

If the organization will be meeting one time only, list the date below: 

      ________________________________________________________  

If the organization will be meeting on a regular basis, list day/dates below: 

      ________________________________________________________ 

Time Requested:  From ___________________ to ____________________ 

Number of persons expected: _______________ 
 

We, the above organization, will be responsible for the repair or replacement of damage to the room, furniture, or equipment.  We also agree to perform any necessary cleanup.  We will abide by the enclosed rules and regulations. 
 

Signature: ____________________________________________________ 

Date:  _______________________________

 

Central Lake District Library 

INTERNET POLICY 
 

DISCLAIMER: 

The Central Lake District Library does not restrict access to material nor shield users from controversial information.  Parents of minor children must assume responsibility for their children’s use of the internet through the Library connection.  The Library does not control the availability of information links, which often change rapidly and unpredictably.  Not all sources on the internet provide accurate, complete or current information.  Users need to be good information consumers, questioning the validity of the information. 

Also, the Library assumes no responsibility for any damages, director or indirect, arising from the use of its internet services through our service provider. 

The internet workstations at the Central Lake District Library provide a wide variety of resources. 

The Central Lake District Library complies with Michigan Public Act 212.  It is illegal to use the Library internet connection for any unlawful or improper activities which violate U.S. or state laws.  The Central Lake District Library assumes no responsibility for any damages, direct or indirect, arising from its connection to the internet. 

Individuals are reminded that the internet workstations are located in a public area which is shared by patrons of all ages and backgrounds, and are asked to be sensitive to this when accessing potentially controversial information and images. 

Staff will assist users in getting started on the internet; however, the Library cannot guarantee that staff will be available to assist users.  As with other materials, restriction of a child’s access to the internet is the responsibility of the parent or legal guardian. 

Internet users must sign in.  There is a one-hour time limit per person on the computer, a total of 2 hours per day.  Chat groups and extended game playing are prohibited, but e-mail is allowed.  Users must refrain from damaging or altering the setup of Library-owned equipment.  Downloading files is prohibited.  No files are saved on the computer. 
 

Adopted: April 28, 2005

Amended: July 17, 2006 

 

Central Lake District Library 

INVESTMENT POLICY 

PURPOSE:

It is the policy of the Central Lake District Library to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the entity and conforming to all state statutes governing the investment of public funds. 

SCOPE:

This investment policy applies to all financial assets of the Central Lake District Library.  These assets are accounted for in the various funds of the Central Lake District Library and include the General Fund, Special Revenue Funds, Capital Project Funds, Trust and Agency Funds and any new fund established by the Central Lake District Library Board. 

OBJECTIVES:

Funds of the Central Lake District Library will be invested in accordance with Michigan Public Act 20 of the Public Acts of 1943, as amended, and in accordance with the following objectives in order of priority.

  1.  
    1. SAFETY OF CAPITAL:  Safety of principal is the foremost objective of the Central Lake District Library Board.  Investments shall be undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio.
    2. DIVERSIFICATION:  Assets shall be diversified to eliminate the risk of loss resulting from over concentration in a specific maturity, individual financial instructions or a specific class of securities.  Diversification strategies shall be determined or revised upon request from the Treasurer in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.
    3. LIQUIDITY:  The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
    4. RRETURN ON INVESTMENT:  The investment portfolio shall be designed with the objective of obtaining a rate of return throughout the budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio while preserving and protecting capital.

DELEGATION OF AUTHORITY:

Authority to manage the investment program is derived from the following:  resolution designating depositories (approved July 13, 1999) and appointment of the Treasurer.   

In accordance with Michigan Public Act 20 of the Public Acts of 1943, as amended, the surplus funds of the Central Lake District Library may be invested as follows:

  1. Bonds, securities and other obligations of the United States or an agency or instrumentality of the United States.
  2. Certificates of deposit, saving accounts, deposit accounts or receipts of a financial institution, but only if the financial institution is eligible to be a depository of funds belonging to the state under a law or rule of this state or the United States.
  3. Investment pools organized under the Surplus Fund Investment Act, 367 of 1982

SAFEKEEPING AND CUSTODY:

All security transactions, including collateral for repurchase agreements and financial institution deposits, entered into by the Central Lake District Library shall be on a cash or delivery vs. payment basis.  Securities may be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts as determined by the Treasurer. 

PRUDENCE:

Investments shall be made with judgment and care, under circumstances when prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment, considering the probable safety of their capital as well as the probable income to be derived. 

REPORTS:

Within 120 days of the end of the fiscal year, the Treasurer shall prepare an annual written report to the Central Lake District Library Board concerning the investment of funds.   

The provision of the statute are met with those matters discussed above. 
 
 

Adopted: July 17, 2006